Preventing Disasters to Ensure a Fantastic Event

  • By Catherine Dove
  • 14 Nov, 2016

Disasters are always around the corner at live events. The unpredictability of live exhibitions means that even the most experienced event manager may be thrown into the deep end as opportunities at an event or exhibition unravel. When planning an event, think of yourself as the unluckiest person alive; prepare for every pitfall and eventuality to avoid any nightmares that might come your way.

1/ Your risk assessment of the event should not be a last minute ‘I’ll just jot some things down to keep to protocol’ scenario. Make a list of all the possible disasters, from your keynote speaker having a vehicle breakdown to your brochures not turning up on time. Think about the possible chances of each scenario happening and what you can do prior to the event to make the chances of disaster as small as possible.

2/ Contingency plans need to be available. Although some of these circumstances may be unavoidable, making the risk assessment will give you an idea of possible back-up plans available to you. Ensuring another colleague has a small talk prepared in case the keynote speaker does not arrive or bringing multiple business cards in case of brochure problems are a few alternative plans.

3/ Resources need to be available in case of disaster. When something goes wrong the unforeseen time, effort and expenses needed can become very intensive. Ensure you do not spend your entire budget prior to the event, as having this back-up money will reassure you that if something goes wrong, you have the funds to make it right. Don’t leave everything until last minute. Even if you order 500 brochures a few weeks in advance, they may arrive flawed or damaged a few days before the event. Make sure you are keeping track of all the resources needed to ensure that there are no panic attacks a few days before the event.

4/ The right event manager is key to a successful event, whether or not disasters happen. If everything runs smoothly, an experienced and innovative events manager will ensure that your event is the best it can possibly be. They will know the usual pressure points that can cause problems and will deal with them appropriately. If something unpredictable happens, a good manager will have the foresight and connections to ensure that problems are resolved quickly and smoothly.

5/ Keep everyone informed. Simple miscommunication is often at the basis of any event disaster. Communication managers are a good idea if you are leading a large team and ensure you have the resources for good communication, such as walky talkies if needed. Ensure that you don’t create panic, but explain the problem and show that you are dealing with it appropriately and calmly. Through letting people know what is going on, someone might come up with a solution that you hadn’t considered.

At SD Displays, we understand the effort, time, money and stress that can go into event. We are here to ensure that you can rely on the design, creation and installation of your stand, as well as any print or merchandise, being perfect for your event.

By Catherine Dove 10 Jan, 2018

Happy New Year! 2018 is upon us and with it comes a fresh new year full of conventions and exhibitions. There’s no better time to get preparations in place to ensure that your exhibition display stands out from the rest of the crowd. There are a number of emerging trends in regards to exhibition displays that will help you take 2018 by storm - so take note and make yourself seen this year.

Technology is Key

By Catherine Dove 05 Jan, 2018

2017 was an interesting year for everyone, bringing us everything from a royal wedding to Donald Trump’s first year in presidency. Although SD Displays’ progress isn’t exactly international news, we’ve had some fantastic and exciting developments over the last 12 months that have made 2017 one of our most successful years yet!

1/ We organised our first ever exhibition event. In March our team were busy organising The West London Business Show at the Park Inn at Heathrow, an event aimed at businesses of all sizes who wanted to showcase their brand and any new product launches at a major networking opportunity. With incredible motivational speakers talking at the event and workshops being held around the building, the show was incredibly inspiring and a huge success.

By Catherine Dove 20 Oct, 2017

Recently SD Displays have been helping to set up some impressive T3 stands for a variety of companies. One such company was Gewiss UK, the subsidiary of a leading international manufacturer of electrical and lighting solutions that boasts over 20,000 original products and 500 associated patents. Utilising the versatile modular T3 display system, SD Displays installed a unique, eye-catching and vibrant stand for Gewiss' appearance at Elex, Sandown Park and EMEX, at the Excel Centre, London.

The brief called for a large-sized, easy to build and transportable design that would stand out against competitors and impress potential clients. Including a small counter, large 3D wall display and digital screen, we ensured that the stand was interactive and engaging. You can't miss the huge orange logo featured on both the front and side of the stand. 

Below you can see our senior dog expert doing the final inspection of the stand:

By Catherine Dove 31 Aug, 2017

It’s coming up to that busy time when nervous yet excited students are leaving home to explore their new university and the various societies, clubs and sports teams that are open to them. To smoothly run a successful freshers fair you need to facilitate the students who are so passionately trying to build up their society members. So how can you best do this? Here are some tips to ensure you run the most exciting freshers fair to date:

  • Shout about it! If you haven’t already started making leaflets, branded freebies and other  promotional materials  then you should get to it now. University branded bags, stress balls, clothing, sweets, key rings and USB sticks are all great ideas to get the students interested and engaged with the upcoming fair.

  • Sort out stand layout. How many societies, clubs and sports team do you need to facilitate for, and what exactly do they need? Electricity, props or extra space are all things to consider when completing the layout of the fair. If part of the fair is held outside, which stands would need to stay indoors?

By Catherine Dove 27 Jul, 2017

When you spend money, time and effort attending a networking or business exhibition, you want to know that the rewards will make these efforts worthwhile. Whilst getting email addresses and other contact details will undoubtedly create opportunities with possible clients or customers, these long lists of contact details often only attract a couple of truly interested parties. Your real aim within any exhibition is to make a real impact and brand memorability, ensuring that multiple customers will be knocking at your door in the future. Here are a couple of ways to ensure you create an unforgettable and positive reflection of your brand at your next exhibition:

1/ Think about the audience. What sector are you in and how will this affect the way visitors react to your stand? Is it a creative audience who would appreciate a particularly quirky and eccentric stand? Or a techy group who would be more impressed with a futuristic look?

By Catherine Dove 29 Jun, 2017

Are you ready to take centre stage at your next business event? With the amount of freebies, business cards and enthusiastic promoters going around, it can feel very difficult to make a lasting impression. At SD Displays we can ensure that your stand will make a real impact with the right customers.

Here are a couple of tips to get you started:

1) What size space do you have? It’s impossible to start planning your stand if you don’t know the size of your allotted space. The potential of a large space is huge, however if not planned properly, can appear empty and disorganised - make sure you have enough furniture and staff to fill the space. Size does matter, but if you don’t have the budget for a large space, don’t worry. Small stands can have a great impact if they are bright, eye-catching and innovative (and our designers are pros at making it look fantastic!).

2) Keep it simple. It’s so tempting when you are a proud business owner to plaster your stand with claims about all the amazing things you do, however it’s more effective to tone it down. Let your leaflets and print content explain the details and leave your display to grab attention, focusing on your key features.

By Catherine Dove 17 May, 2017
We are excited to announce that David Cooper will be freefall abseiling down the tallest sculpture in the UK, in support of charity  Emerge Poverty Free  ! On the 19th May he will be at the Olympic Village ready to abseil down the crazy sculpture that is the ArcelorMittal Orbit, looking out over 262 feet above London.

Emerge Poverty Free work to sustainably help communities in east Africa, ensuring they have the tools, knowledge and resources to improve their lifestyle. Through Virgin Money Giving, you can sponsor David easily and donations will be quickly processed and passed directly to the charity. Any contributions would be AMAZING and greatly appreciated by SD Displays and the communities in east Africa that will so benefit from your sponsorship!

Sponsor David here !
By Catherine Dove 07 Mar, 2017

Banner stands are a hugely popular choice in marketing businesses, but with so many types to decide between, it can be difficult to select the best banner type to promote your brand. Our expert team have come up with 5 frequently asked questions on banner stands to give you an insight into finding the perfect option for your company.

1/ The Event

The type of event that you are attending will, to a certain extent, inform you on the type of banner stand you require. For instance, if the event is held outside you will need a banner stand that is specifically designed for outdoor use. We can provide banner stands that are made from materials that are able to withstand the elements. It’s not only wind and rain that can damage banner stands - the sun can have a bleaching effect after a couple of hours, so ensure your stands are good quality.

2/ Size

From tall, slim stands to wide interlocking stands, the size and shape can make a huge difference to its impact for different occasions. A great use for larger banner stands is utilising them to separate space creating sections within the business’ area. They also make brilliant backdrops to an exhibition stand or pop-up. However you don’t want to dwarf a small space. Using well designed, brightly coloured and innovative smaller banner stands can draw just as much attention in a more compact area for a smaller budget.

By Catherine Dove 07 Dec, 2016

It is so hard nowadays to stand out of the crowd; with so many innovative and unique businesses, technologies and creatives out there, to make something with original impact is incredibly difficult. However, in this competitive market, it really does pay to stand out of the crowd and get noticed. This can be exemplified within business exhibitions, each stand competing to out-do the other.

By Catherine Dove 14 Nov, 2016

Disasters are always around the corner at live events. The unpredictability of live exhibitions means that even the most experienced event manager may be thrown into the deep end as opportunities at an event or exhibition unravel. When planning an event, think of yourself as the unluckiest person alive; prepare for every pitfall and eventuality to avoid any nightmares that might come your way.

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