Preventing Disasters to Ensure a Fantastic Event

  • By Catherine Dove
  • 14 Nov, 2016

Disasters are always around the corner at live events. The unpredictability of live exhibitions means that even the most experienced event manager may be thrown into the deep end as opportunities at an event or exhibition unravel. When planning an event, think of yourself as the unluckiest person alive; prepare for every pitfall and eventuality to avoid any nightmares that might come your way.

1/ Your risk assessment of the event should not be a last minute ‘I’ll just jot some things down to keep to protocol’ scenario. Make a list of all the possible disasters, from your keynote speaker having a vehicle breakdown to your brochures not turning up on time. Think about the possible chances of each scenario happening and what you can do prior to the event to make the chances of disaster as small as possible.


2/ Contingency plans need to be available. Although some of these circumstances may be unavoidable, making the risk assessment will give you an idea of possible back-up plans available to you. Ensuring another colleague has a small talk prepared in case the keynote speaker does not arrive or bringing multiple business cards in case of brochure problems are a few alternative plans.


3/ Resources need to be available in case of disaster. When something goes wrong the unforeseen time, effort and expenses needed can become very intensive. Ensure you do not spend your entire budget prior to the event, as having this back-up money will reassure you that if something goes wrong, you have the funds to make it right. Don’t leave everything until last minute. Even if you order 500 brochures a few weeks in advance, they may arrive flawed or damaged a few days before the event. Make sure you are keeping track of all the resources needed to ensure that there are no panic attacks a few days before the event.


4/ The right event manager is key to a successful event, whether or not disasters happen. If everything runs smoothly, an experienced and innovative events manager will ensure that your event is the best it can possibly be. They will know the usual pressure points that can cause problems and will deal with them appropriately. If something unpredictable happens, a good manager will have the foresight and connections to ensure that problems are resolved quickly and smoothly.

5/ Keep everyone informed. Simple miscommunication is often at the basis of any event disaster. Communication managers are a good idea if you are leading a large team and ensure you have the resources for good communication, such as walky talkies if needed. Ensure that you don’t create panic, but explain the problem and show that you are dealing with it appropriately and calmly. Through letting people know what is going on, someone might come up with a solution that you hadn’t considered.


At SD Displays, we understand the effort, time, money and stress that can go into event. We are here to ensure that you can rely on the design, creation and installation of your stand, as well as any print or merchandise, being perfect for your event.

By Catherine Dove 23 May, 2017

Are you ready to take centre stage at your next business event? With the amount of freebies, business cards and enthusiastic promoters going around, it can feel very difficult to make a lasting impression. At SD Displays we can ensure that your stand will make a real impact with the right customers.


Here are a couple of tips to get you started:


1) What size space do you have? It’s impossible to start planning your stand if you don’t know the size of your allotted space. The potential of a large space is huge, however if not planned properly, can appear empty and disorganised - make sure you have enough furniture and staff to fill the space. Size does matter, but if you don’t have the budget for a large space, don’t worry. Small stands can have a great impact if they are bright, eye-catching and innovative (and our designers are pros at making it look fantastic!).


2) Keep it simple. It’s so tempting when you are a proud business owner to plaster your stand with claims about all the amazing things you do, however it’s more effective to tone it down. Let your leaflets and print content explain the details and leave your display to grab attention, focusing on your key features.

By Catherine Dove 17 May, 2017
We are excited to announce that David Cooper will be freefall abseiling down the tallest sculpture in the UK, in support of charity  Emerge Poverty Free  ! On the 19th May he will be at the Olympic Village ready to abseil down the crazy sculpture that is the ArcelorMittal Orbit, looking out over 262 feet above London.

Emerge Poverty Free work to sustainably help communities in east Africa, ensuring they have the tools, knowledge and resources to improve their lifestyle. Through Virgin Money Giving, you can sponsor David easily and donations will be quickly processed and passed directly to the charity. Any contributions would be AMAZING and greatly appreciated by SD Displays and the communities in east Africa that will so benefit from your sponsorship!

Sponsor David here !
By Catherine Dove 07 Mar, 2017

Banner stands are a hugely popular choice in marketing businesses, but with so many types to decide between, it can be difficult to select the best banner type to promote your brand. Our expert team have come up with 5 frequently asked questions on banner stands to give you an insight into finding the perfect option for your company.


1/ The Event


The type of event that you are attending will, to a certain extent, inform you on the type of banner stand you require. For instance, if the event is held outside you will need a banner stand that is specifically designed for outdoor use. We can provide banner stands that are made from materials that are able to withstand the elements. It’s not only wind and rain that can damage banner stands - the sun can have a bleaching effect after a couple of hours, so ensure your stands are good quality.


2/ Size


From tall, slim stands to wide interlocking stands, the size and shape can make a huge difference to its impact for different occasions. A great use for larger banner stands is utilising them to separate space creating sections within the business’ area. They also make brilliant backdrops to an exhibition stand or pop-up. However you don’t want to dwarf a small space. Using well designed, brightly coloured and innovative smaller banner stands can draw just as much attention in a more compact area for a smaller budget.

By Catherine Dove 07 Dec, 2016

It is so hard nowadays to stand out of the crowd; with so many innovative and unique businesses, technologies and creatives out there, to make something with original impact is incredibly difficult. However, in this competitive market, it really does pay to stand out of the crowd and get noticed. This can be exemplified within business exhibitions, each stand competing to out-do the other.

By Catherine Dove 14 Nov, 2016

Disasters are always around the corner at live events. The unpredictability of live exhibitions means that even the most experienced event manager may be thrown into the deep end as opportunities at an event or exhibition unravel. When planning an event, think of yourself as the unluckiest person alive; prepare for every pitfall and eventuality to avoid any nightmares that might come your way.

By Catherine Dove 22 Sep, 2016

Generally we have, for centuries, tried to make everything bigger (and apparently better). From huge temples, churches, monuments and nowadays skyscrapers, everything seems to be increasing in size. And that goes for exhibition stands too. For example, HP at the drupa show in Dusseldorf have a brand space equivalent to a football pitch! You may not have the budget for that, but do you need it? Bigger doesn’t always mean better!


Obviously hiring a bigger space at an exhibition costs more. Your presence is increased, and you will come across as a ‘bigger player’ in your industry. It would be very easy to spend the majority of your budget on the space and the stand expenses, without putting much thought into how you will be attracting and converting footfall. A smaller booth means you can spend more on marketing campaigns, email, pre-show and at-show promotions. We’re not saying a small stand is always the way to go, but we’re here to weigh out the pros and cons, to help you make the most of your total investment.


By Ellie McDaniel 08 Jun, 2016

We are delighted to announce that SD Displays are working in partnership and organising an exciting 'new exhibition' event called ' The West London Business Show '. 

The event will take place onThursday 23rd March 2017 at the Park Inn at Heathrow, this event is an ideal platform for all businesses of all sizes to showcase their brand, new product launch and networking with other businesses.

We are expecting 1500 visitors on the day, with 100 exhibitors, and 5 keynote speakers. We are overwhelmed with the interest thus far and look forward in inviting you all to the event as an exhibitor or attendee.

Please visit  www.westlondonbusinessshow.com  to find out more details about the event and to register for your free tickets. To book a stand please email   events@sd-displays.co.uk   or call us directly on 01628 673 8647 .

You can follow the West  London Business Show on Twitter and Facebook to stay up to date with all the latest news as more exhibitors and speakers are announced.
By Ellie McDaniel 18 Mar, 2016
To follow our contribution over the Christmas period, we have now donated some Easter eggs to The Brett Foundation. 

They are an incredible charity who support the homeless people in Maidenhead. From working with Foodshare to provide food for people who cannot afford to eat everyday, to school packs which give children all the supplies they need to start school. We are truly honoured to continue our support for this wonderful charity. 

As Easter is coming around quickly, we decided to donate some Easter eggs, which will help The Brett Foundation to ensure all the children in the families they support receive some Easter chocolate. Year round the The Brett Foundation also ensure that all of these children receive birthday cakes. These gestures can help bring a sense of normality to the lives of these children and brighten their day. 

Please visit their website to find out more about the amazing work they do, and for ways to show your support. 
By Reena Sandhu 15 Mar, 2016
SD Displays Group are delighted once again to be one of the sponsors for the area finals of the High Wycombe Young Enterprise. The event will be held at Bucks New University on Friday March 18th 2016.  Young Enterprise empowers young people to harness their personal and business skills, so they can achieve their full potential and  develop experience that cannot be taught through a textbook. We are honoured and delighted to be supporting such a wonderful charity. 
 
Peter Newell, local board member for the initiative, stated that “SD Displays have been supporting the High Wycombe Young Enterprise for more than 10 years, we are very grateful for the invaluable help and service on this very important day in our calendar” .    
By Ellie McDaniel 10 Mar, 2016

This year’s Maidenhead & District Chamber of Commerce ’s Annual Dinner and Dance Gala was held on Saturday 5th March at Fredrick’s Hotel and Spa in Maidenhead, and we were very excited and honoured to be exclusive Gold Sponsors of the event. The evening was thoroughly enjoyable and inspiring; it made us very proud to be members of the Chamber.

 

There were around 70 guests on the night, including special guests Rt Hon Theresa May and RBWM Leader, Cllr David Burbage (Conservative Party, Bray) who were seated on the top table along with the Chambers President Olu Odeniyi.

 

Theresa May was very complimentary about the great work SD Displays have delivered over the last 60 years and going forward. She highlighted the importance of local companies doing business with each other and was inspiring with her support of local trade. As part of our 2016 strategy we have committed to use more local businesses, and we are pleased this vision is supported by both Theresa and Olu.

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